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Glossary

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Terms and jargon associated with reporting on international labour standards.

 Report form
Following the adoption of a Convention and Recommendation the Governing Body adopts a report form to be used by governments when preparing detailed article 22 reports. All report forms are available in NORMLEX.
Report forms for detailed reports contain two types of questions: (1) general questions in bold with roman numerals; and (2) questions on individual articles of the Convention. For the individual articles of the Conventions you are required to: (a) indicate in detail the provisions of the relevant laws, regulations, statements or documents which give effect to each of the articles of the Convention, and (b) provide any information specifically requested  in italics under each article of the Convention.
If the Convention at issue is supplemented by a Recommendation, this is appended to the report form for information. You are not required to respond to any questions concerning Recommendations.
In 2018, the Governing Body has adopted an integrated report form for simplified reports.
 Report of the Committee of Experts on the Application of Conventions and Recommendations [Committee of Experts or CEACR]
The structure of the report is divided into the following parts:
(a) The Reader’s note provides indications on the Committee of Experts and the Conference Committee on the Application of Standards (their mandate, functioning and the institutional context in which they operate) (Part A).
(b) Part I: the General Report describes the manner in which the Committee of Experts undertakes its work and the extent to which member States have fulfilled their constitutional obligations in relation to international labour standards, and it draws the attention to issues of general interest arising out of the Committee’s work (Part A).
(c) Part II: Observations concerning particular countries cover the sending of reports, the application of ratified Conventions, and the obligation to submit instruments to the competent authorities (Part A).
(d) Part III: General Survey, in which the Committee of Experts examines the state of the legislation and practice regarding a specific area covered by a given number of Conventions and Recommendations. This examination covers all member States regardless of whether or not they have ratified the given Conventions. The General Survey is published as a separate volume (Part B).
 Representation
The representation procedure is governed by articles 24 and 25 of the ILO Constitution. It grants an industrial association of employers or of workers the right to present to the ILO Governing Body a representation against any member State which, in its view, "has failed to secure in any respect the effective observance within its jurisdiction of any Convention to which it is a party." A three-member tripartite committee of the Governing Body may be set up to examine the representation and the government's response. The report that the committee submits to the Governing Body states the legal and practical aspects of the case, examines the information submitted, and concludes with recommendations. Where the government's response is not considered satisfactory, the Governing Body is entitled to publish the representation and the response. Representations concerning the application of Conventions Nos. 87 and 98 are usually referred for examination to the Committee on Freedom of Association.
 Shelved Conventions
Outdated Conventions which are no longer open for ratification and are no longer subject to regular supervision by the ILO. No article 22 reports are requested for shelved Conventions on a regular basis. The shelving of Conventions is without incidence as to their effects on the legal systems of the member States which have ratified them.
Employers’ and workers’ organizations remain free to present comments on problems encountered in the fields covered by shelved Conventions. In accordance with established procedures, these comments are considered by the Committee of Experts, which could request a report as it might deem appropriate.
 Simplified reports
Subsequent reports (i.e. reports submitted after the first report) are simplified reports.
Simplified reports should contain: (1) any new (i.e. intervening since the last report) legislative or other measures affecting the application of the ratified Convention; (2) statistical or other information and communications prescribed by the Convention in question; (3) information on representative organizations of employers and workers to whom the report has been communicated and any observations received from these organizations; and (4) replies to pending comments of the supervisory bodies.
In 2018, the Governing Body has adopted an integrated report form for simplified reports.
 Single footnote
A decision by the Committee of Experts to request an out of cycle report contained in a footnote to a comment. Such requests are listed separately in the General Report of the Committee of Experts. A single footnote can contain two types of requests. Governments may be asked: (1) to reply in detail to the comment a specific year, or (2) to report in detail a specific year. In the first case, a full response to the comments raised should be submitted the year indicated. In the second case a detailed report is required in addition to a response to the comment.
 Social partners
Frequently used term to collectively indicate employers, workers and their organizations.
 Special notes
See “Footnotes”, as well as “Double footnote” and “Single footnote”.
 Special paragraph
Following examination of an individual case by the Conference Committee on the Application of Standards, the conclusions in situations of special concern are highlighted in special paragraphs under the heading of Special Cases in the General Report of the Conference Committee.
 Submission
Requirement to submit new Conventions and Recommendation to the competent national authorities pursuant to article 19, paragrpash 5-7, of the ILO Constitution. ILS should be submitted within a year after closing of the session of the International Labour Conference during which the instruments have been adopted. The main aim of this requirement is to promote measures at the domestic level for implementation of Conventions and Recommendations. Furthermore, in the case of Conventions, the procedure also aims to promote ratification.
NOTE: The obligation also applies to Protocols in as much as they constitute partial revisions of and can thus be assimilated to Conventions.
 Subsequent reports
All article 22 reports on the application of ratified Conventions submitted after a first report has been submitted.
 Supervisory mechanisms of the ILO
There are two kinds of supervisory mechanisms: (1) the regular system of supervision based on examination of periodic reports submitted by ILO member States on the measures they have taken to implement the provisions of the ratified Conventions; and (2) special procedure including a representation procedure and a complaint procedure of general application, together with a special procedure for freedom of association.
 Technical Conventions
Conventions which are neither fundamental nor governance Conventions and for which a six year reporting cycle is applied.
 Withdrawn Conventions
Conventions that have failed to attract a sufficient number of ratifications to enter into force or are no longer in force due to denunciations and that have been withdrawn by decision of the International Labour Conference. Withdrawn Conventions are no longer open for ratification and are no longer subject to supervision by the ILO.
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